Complete the pre-enrollment interview and submit the $100 non-refundable registration fee. (This fee is not included in the tuition fee.) Provide additional enrollment requirements:

• Submit a current 2 x 2 photo

• Official copy of signed Social Security Card

• Identification: Copy of official government ID (Passport, Driver’s License or Birth Certificate)

• Student Interview Prior to Enrollment: Conducted during your tour of the facility. This may be waived for students re-enrolling or a graduate returning for a different program.

• Cosmetology Instructor: Must present all the information above in addition to holding a current active cosmetology license.

In order to be considered for admission to BBA, transferring applicants must provide the following:

- A sealed transcript from their previous cosmetology school listing the hours earned;

- Verification from the Commonwealth of Virginia Department of Professional and Occupational Regulation (DPOR) State licensing authority, if the previous school - is licensed within the state of Virginia;

- Non-refundable application fee of $100.

In the case of a student transferring from an out-of-state school, BBA reserves the right to evaluate transfer credit from other schools of cosmetology and vocational schools. It is essential that we determine if the applicant’s level of proficiency coincides with the desired classes. No more than fifty percent (50%) of your transfer credits can be used toward the program to be completed at BBA. Transcripts cannot be over 10 years old for previous hours to be considered. Credit earned at BBA can be transferrable to another cosmetology school.

BBA reserves the right to deny admission to any person for the following reasons:

- The applicant does not meet the stated entrance requirements.

- The applicant’s physical, mental or emotional state prevents them from performing the required practical requirements needed for graduation and/or to reasonably function in the beauty industry.

- Admission would place an unmanageable financial burden on the applicant.

The BBA complies with all requirements and regulations pursuant to Title VI of the Civil Rights Act of 1964. No person in the U.S. shall be excluded from participation in, denied benefit of, or otherwise subjected to discrimination under any program or activity sponsored at this institution on the basis of race, color, or national origin. As prescribed by Section 504, Rehabilitation Act of 1973, this institution does not discrimination based on handicap in admission or employment.

Students must maintain a theory grade average of 74% and pass a final written and practical exam prior to graduation. Students must make up failed or missed tests and incomplete assignments. Numerical grades are considered according to the following scale:

WRITTEN: 93-100 Excellent

PRACTICAL: 4 Excellent

85-92 Very Good 3 Very Good

75-84 Satisfactory 2 Satisfactory

74 or less Fail 0-1 Unsatisfactory

Students will be mailed their official grade report within fourteen days of the last day of each semester.

Academic Honors

A student with an average score of 95% or greater has achieved High Honors. A student with a score between 90% - 94% has achieved Honors.

Students may appeal negative decisions about enrollment, grades, or general academic policies to Beyond Beauty Academy according to the procedures that follow. Only students may submit appeals. Appeals must be made in a timely manner.

Deadlines

Students who wish to appeal penalties attached to missed deadlines must be made in writing to the Beyond Beauty Academy.

Grading and Classroom Issues

Students who wish to appeal a grade must first attempt to resolve the issue with the instructor of the course. Absent of a satisfactory outcome, the student consults with the program director. If this path proves unsuccessful in the resolution of the matter, the student may appeal to the President of Beyond Beauty Academy.

Filing an Appealing

Students whose petitions for exemption from the Beyond Beauty Academy rules and have been denied by the Program Director may appeal to the Director of Beyond Beauty Academy.

The student should follow the above process and may contact the State Council of Higher Education as a last resort at:

State Council of Higher Education for Virginia (SCHEV)

Private and Out-of-State Postsecondary Education

101 N. 14th Street, 10th Floor, James Monroe Bldg.

Richmond, VA 23219

Students will not be subjected to adverse actions by any school official as a result of initiating any complaint.

A student may be placed on academic probation if their total grade point average falls below 74%. If the student’s final grade for any class is below 74%, the student will have to retake the class and/or be placed on academic probation. To improve your grade point average, consider hiring a tutor at your expense.

Probation

A student may be placed on probation for any of the following reasons:

- Failure to fulfill the academic requirements;

- Failure to attend class regularly;

- Failure to keep tuition payments current;

- Failure to abide by BBA’s Code of Ethics/BBA’s policies;

- Failure to practice high standards of modesty, personal hygiene, dress, punctuality and respect for others.

Dismissal

A student may be dismissed for any of the following reasons:

- Excessive number of unauthorized absences

- Attending class under the influence of alcohol or drugs

- Lack of cooperation and conduct unbecoming of a student

- Violation of the Code of Ethics or other school policies

- Poor academic performance, overall grade average below 74%

- Failure to comply with the rules and regulations of BBA’s Student - Handbook and/or the Virginia Board of Cosmetologists and Barbering.

- At the time of enrollment, student(s) agree to abide by the rules and regulations of the school.

Students who have been dismissed/expelled/terminated will not be allowed to re-enter any BBA program without first completing a 90-day probationary period with the written approval from the Director/ Assistant Director. Students returning to a program after an absence of 30-or more consecutive days will be assigned 5 extra services per the number of 30 day period(s) missed. Students being reinstated must test out with the Director/Assistant Director, or a designated instructor, before being allowed to practice in the clinic.

Beyond Beauty Academy will retain each student’s file permanently to include all but not limited to the following documents: pertinent documents, dates of enrollment, courses taken, completed grades, correspondence, academic counseling and attendance, and student progression.

BBA will afford students certain rights with respect to their personal records. These rights are:

- The right to inspect and review the student’s education records within 45 days of the day the school receives a request for access.

- The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading.

The right to consent to disclosures of personally identifiable information contained in the student’s education records. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.

A student may request a copy of his/her academic and/or financial records by written request to the Director or Assistant Director. The request shall include their name, current address, phone number, email address, date of request and detailed information of their request. Current or former student(s) who have a delinquent account will not be able to receive copies of their transcripts until the account is current which includes being a paid in full or payment arrangements are current. Student records and information will be protected per the Federal Privacy Rights Act.

The student will be dismissed for the following reasons:

One day

Violating of the dress code policy;

Unprepared to perform project work, service on clients or class work (i.e. lacking required kit tools and/or materials);

Using profanity or vulgar language;

Disrespecting fellow student(s);

Occupying a non-assigned area;

Using a cell phone in the clinic area and/or while servicing a client;

Three days (at the discretion of the Instructor/Director/Assistant Director)

Disrespecting a faculty member or client;

Leaving without notification/approval;

Having more than 5 unexcused tardy occurrences in a month.

Permanent dismissal

Circulating any petition(s) on BBA premises;

Being found guilty of theft and/or malicious destruction of property;

Being found guilty of forging or altering documents or records;

Providing false information with the intent to deceive;

Adversely affecting BBA’s reputation or that of a fellow student;

Being written up on 3 or more violations of BBA policies;

Excessive absenteeism without prior approval;

Possessing, or being under the influence of, (illegal or prescription) mind altering chemicals on BBA premises;

Possessing weapons, or threatening (physically or verbally) anyone, on BBA premises;

Exhibiting insubordination towards Instructor(s), fellow student(s), client(s) or BBA (or Above All Hair Studio & Spa) staff, including but not limited to any physical altercations (fighting);

Cheating;

Sexually harassing anyone; and/or

Failing to keep tuition payments current.

Misdemeanors are handled through warnings. The Counseling form is completed and filed in the student’s academic file.

First Violation Warning

Second Violation Consultation

Third Violation Possible Dismissal

BBA reserves the right to make rulings on misconduct and penalties that are not listed above. Students acknowledge that by taking part in courses at Beyond Beauty Academy they consent to unscheduled searches of their kits, supplies, and/or lockers.

Our objective is to present a professional appearance at all times. Clients see our students when they tour the building and when they have a service. It is important for clients to have the best impression possible of us as a school and of you as a practitioner!

When in the classroom or servicing clients, the following dress code is mandatory:*

Smocks or Aprons

BBA Name Badge

NO JEANS, NO SWEAT PANTS OR MIDDRIFT SHIRTS.

No baggy, ripped, torn, faded or soiled clothing.

No sleeveless or spaghetti strap blouses/shirts.

No flip flops are to be worn at any time. All students must wear closed toe shoes for their safety.

Shoes and underpants must be worn at all times

Fingernails must be short and smooth to prevent client injury or pain

Practice good hygiene and be aware of body and breath odors

Smokers: Please be aware smoke odors cling to clothing

*Should you report to school, or the clinic with inappropriate attire, you will be charged a rental fee for a replacement shirt or smock of $3.00. Should this occur a second time, you will be assigned an extra clinic service.

Class attendance and punctuality are necessary for a student to maintain satisfactory progress at BBA. Classes missed for any reason shall be made up, both academically and clock hours. Attendance is considered unsatisfactory when a student is absent three days or more per month, with the exception of illnesses or approved absence(s). Extended absence due to illnesses requires a doctor’s note documenting your illness.

In the case of a planned absence, a Leave of Absence form must be submitted to the Director. A planned absence can include up to but not limited to the following: surgery or job related travel, pregnancy, death in the family, etc. For all absences, students will be required to make up class and/or clinic hours, academic make up. After three unexcused absences, you will be required to meet with the Director. The last quarter of school classes are extremely important. Any class missed will be addressed by the Director.

Students attending day classes must notify the Director by 8:00 AM. Evening students must notify BBA staff by 4:30 PM and 7:00 AM on Saturdays. In the case of excused absences, instructors shall assign and schedule makeup work to be completed within five (5) class days following the student’s return. Makeup work assigned that is not completed within the specified time period shall be recorded as a failing grade. Instructors have no obligation to provide makeup work for any other absences.

In order for students to remain in good academic standing, punctuality to class is essential. Students are required to arrive for class on time. Tardiness is unacceptable. Professionalism as well as certification requires both academic performance and attendance clock hours. BBA will not accept repeated tardiness. Tardiness is defined as arriving for class later than the normal expected time, beyond a 10-minute grace period.

Students are expected to arrive on time for all events and thirty (30) minutes prior to scheduled clinic services in order to set up. Failure to do so will result in a verbal warning and assignment of an extra clinical service. Repeated offenses will be grounds for removal from the clinic.

A break in the course of your enrollment is highly discouraged. However, if the situation occurs, the student must arrange a consultation with the Director to arrange a leave of absence. Upon the student’s return to class, the student must contact the Director to make the necessary arrangements. Students who reenter the program at the same point as they exited will not be charged additional tuition. Students repeating any classes will be charged an hourly tuition rate for the additional hours in class. All students reentering class after an absence of more than one month or making up classes with another class will have 5 services added per the number of month(s) absent to their requirements. Only one leave of absence will be granted through the course of the student’s program. If the student does not return from their leave of absence acknowledged within the agreement between the Director and the student, the student will be withdrawn from the program and will be required to sign a truth-in-lending statement until the full tuition is paid if the program was not paid in full in cash or financial aid at the time of enrollment.

The following schedule will be followed if the student wishes to withdraw or is terminated after classes begin:

Quartile Refund Percentage

1st Quartile (First 25% of the program) 75%

2ndQuartile (More than 25% but less than 50% of the program) 50%

3rd Quartile (More than 50% but less than 75% of the program) 25%

4th Quartile (More than 3 quartiles or 75% of the program) 0%

If a student has started training and the course is canceled, there will be a pro-rate of monies refunded. Refunds of any monies due to the student will be made within forty-five (45) days of formal cancellation. The request will be handled in the office of the Director or Assistant Director. All cancellation and refund policies meet the requirements of the State Council of Higher Education for Virginia (SCHEV).