DUTIES AND RESPONSIBILITIES

RECORDING SECRETARY

ROLE
To serve as a member of the Executive Board
To serve as a member of the Scholarship Committee

To comply with all instruments governing the PART of Laredo
To record minutes at Executive Committee, Regular, Special Called and Scholarship meetings
To provide the Parliamentarian with the revisions of the Constitution and Bylaws as approved by the members
To record recommendations, resolutions, etc. to be presented at the next Table meeting for discussion, approval and/or adoption
To prepare minutes to be e-mailed, read or posted for the membership to correct and approve before filing them
To note changes and dates of approved minutes in red ink
To provide a copy of the minutes of the previous meeting to the Director
To maintain a file of all recorded minutes, using acid-free materials, in the form of a journal and at the end of her term turn it over to the Historian(s) for the archives
To provide copies of the minutes to her successor previous to the first business meeting of each PART of Laredo year.
To conduct Roll Call at all meetings
To maintain accurate records of the attendance
To inform the Table Director when a member has had three (3) unexcused absences
To inform the Table Director after a member has had four (4) unexcused absences
To maintain a notebook having a

To submit the updated notebook to her successor by the first October Meeting of new PART Biennium
END-OF-THE-YEAR-REPORT: To submit to the Table Director recommendations on the duties and responsibilities of the Recording Secretary to be stated in the PART of Laredo Handbook

Founded June 21, 1921